Edison Financials rolling out July 1 at DCS

(Editor's Note: Edison Financials Roll-Out has since been pushed back to October 1, 2009 )

The beginning of the fiscal year means that DCS will begin handling its financial transactions in a new way. The Edison financials package is going live July 1. Sure, any new computer system will have its hiccups and its adjustment period, but Edison marks a profound and vastly more modern improvement over the antiquated systems that Tennessee has long used. This is change that is long overdue, and we're determined to make it work for all us.

 I'm a DCS employee. What does this shift to Edison Financials mean for me?

First, we're not talking about the Human Resources component of Edison, the part that handles your payroll, your time and your 401K. At DCS, Edison financials will handle foster-parent board payments and payments to vendors, for example. Private providers will rely on it to process their invoices, submit requests for proposals and to receive payment for services. It will be the backbone of how DCS pays its bills, and how it issues its bills -- how it does business, in other words -- so it primarily affect DCS fiscal units. It will also handle mileage and travel expenses.

 Did you say mileage?

Yes.

Right now, we use TRIPS, and we're in the process of closing out that system at the end of the current fiscal year. Come July 1, those of you who file for mileage and travel expenses will use the new Edison financial package. We're still fine-tuning the instructions, but if you want an overview of how it will work, here's the self-study link at the Edison site.

 

I'm a DCS provider. What do I need to know?

We want this to be as transparent as possible. You just need to know that we are in the midst of a big transition. You can help out most effectively by handling your invoices and contract issues as timely as possible. For many of you, though, we hope that this will won't be a big change. Some of our documentation and forms will have a different look, and some cases, additional information you're not used to seeing will be provided. Check the contact list below if you have further questions.

 

What happens next?

 Over the next few days, you'll be hearing from us with up-to-the-minute updates and instructions as the countdown continues. Remember, you can always check the links yourself.

 

Help! Who will answer my questions?

The fiscal unit managers in each region are the first place to turn. Here's who they are:

Northeast

        Hobert McCreary         423-979-5238

East, Smoky

            Steve Bass                         865-425-4457

Knox

            Martin Krall                     865-594-7091 #141

Southeast, Hamilton

          Ray Taranto                      423-296-2267

Upper Cumberland

            Sheryl Figg                      931-646-3151

Mid Cumberland

                   David Krebs          615-360-4398

Davidson                   

John Payne                            615-532-4032

South Central

Dean Harvill       931-490-6440

Northwest, Shelby

    Melanie Johnson        731-364-3733

Southwest  

          Yvonne Hayden        731-426-0764

But what if I have questions for the Fiscal Division in Central Office?

Call Joe Holzmer at 615-741-7263 or Cynthia Setters at 615-253-5978.

Or Kathy Jones in our contracts office, 741-0581

Thanks,

Joe Holzer and Cynthia Setters.