With more and more DCS employees entering their own time into Edison, we need to assure that you are using the correct Time Reporting Code (TRC) on your time sheet for APPROVED Administrative Leave with Pay. Here are a few helpful hints:
Administrative Leave with Pay - TRC is “ADM” – this code is only to be used if you are on APPROVED Administrative Leave with Pay per the Tennessee Department of Human Resources Attendance and Leave Policy and DCS Administrative Leave Policy 4.26. In order to be on APPROVED Administrative Leave with Pay, you must be issued a letter signed by both the Commissioner of the Department of Human Resources Commissioner (Deborah E. Story) and the DCS Commissioner (Viola P. Miller).
There are other forms of Administrative Leave with Pay, so please be sure you are using the correct TRC code:
ADMDR (Administrative Leave approved for Disaster Relief)
ADMEL (Administrative Election Leave – for voting when necessary)
ADMIV (Administrative State Exam/Interview Leave)
ADMIW (Administrative Leave for inclement weather)
If you are attending the EAP counseling sessions allowed under DOHR Attendance and Leave Policy “employees are to be excused to receive counseling through the EAP program for UP TO six (6) free sessions per episode /problem (with supervisory approval). Employees should be considered “on duty” during the time counseling sessions occur and this time coded as working time on the employee’s attendance and leave record”. Please count that as regular hours worked – no leave taken.
If you encounter problems with knowing the appropriate TRC code to enter into your time sheet (when you are entering your own time), please contact your local timekeeper. It is much less complicated to determine what should be entered BEFORE the time sheet is approved than it is after it has run.
